Indiana Deed Requirements

To be valid and eligible recording, Indiana deeds must meet the state-specific requirements of Indiana law. These requirements include:

• The deed must consist of at least one individual page that is no larger than 8.5 by 14 inches (regular 8.5 by 11-inch letter-size paper is commonly used) that is not permanently bound and not in a continuous form. Code Ann. § 36-2-11-16.5.
• The deed must be on white paper that is at least 20-pound weight. Code Ann. § 36-2-11-16.5.
• The deed must have clean margins on the first and last pages of at least two inches on the top and bottom, and one-half inch on each side. For other pages, all four margins must be at least one-half inch. Code Ann. § 36-2-11-16.5.
• The deed must be typewritten or computer-generated in black ink with at least 10-point font. Code Ann. § 36-2-11-16.5.
• The deed must be acknowledged (notarized) or proved. Code Ann. § 32-21-2-3.
• The deed must include the mailing address to which the property tax statements should be mailed. Code Ann. § 32-21-2-3.
• The names of everyone signing the deed (usually just the grantors) or serving as a witness on the document must be identical throughout the deed and appear in printed or typewritten ink just below each signature. Code Ann. § 36-2-11-16.
• The deed must include name of the individual that prepared the deed with the statement: “This instrument is prepared by ______ (printed name of individual).” Code Ann. § 36-2-11-15(c).
• The preparer must include an affirmation statement that states: “I affirm under penalties of perjury, that I have taken reasonable care to redact each social security number in this document, unless required by law.” ______ (printed name of individual). Code Ann. § 36-2-11-15(d). The affirmation statement must appear at the end of the deed and immediately before or after the preparer’s statement.
• The deed must satisfy the general requirements of valid deeds, including a statement of consideration, a valid legal description, appropriate vesting language, and language to indicate how multiple owners will hold title.

Each deed created by our Deed Generator is attorney-designed to meet the requirements of Indiana state law and be eligible for recording in the jurisdiction where the property is located.

Indiana Real Estate Sales Disclosure Form

An Indiana Real Estate Sales Disclosure Form must accompany most deeds. The Indiana Real Estate Sales Disclosure Form must identify the grantor and grantee, list the value of the property described in the deed. It is filed with the county auditor of the county where the property is located and must be filed before the deed is recorded. Ind. Code Ann. §§ 6-1.1-5.5-5 and 32-21-5-7. The Indiana Real Estate Sales Disclosure Form can be completed using the State of Indiana’s online tool.

An Indiana Real Estate Sales Disclosure is not required for affidavits of survivorship that remove a deceased owner from the title without transferring the property to anyone else.

Some counties—including Marion County—require the Indiana Real Estate Sales Disclosure Form and deed to be stamped by the county assessor’s office before the deed can be recorded in the county recorder’s office. Questions about the Indiana Real Estate Sales Disclosure Form should be directed to the city or county where the deed will be recorded.